Finance Department Traineeship

Vacancy details

Traineeship EUSPA/TR/FIN/2021
Prague / Czech Republic
15.12.2021 11:59 AM (GMT+2)
6 yes
1st of each month, depending on the Agency's needs
Finance Head of Department / Team leaders
3

 

1. EUSPA AND THE FINANCE DEPARTMENT

The European Union Agency for the Space Programme (EUSPA) provides safe and secure European satellite navigation services, promotes the commercialization of Galileo, EGNOS, and Copernicus data and services and coordinates the EU’s forthcoming governmental satellite communications programme GOVSATCOM. EUSPA is responsible for the security accreditation of all the EU Space Programme components. By fostering the development of an innovative and competitive space sector and engaging with the entire EU Space community, EUSPA contributes to the European Green Deal and digital transition, the safety and security of the Union and its citizens, while reinforcing its autonomy and resilience.

The Finance Department, among other tasks:

  • Forecasts EUSPA's annual revenue and expenditure and, based on this, prepares, implements and controls the budget and annual accounts and provides all related accounting, financial management and reporting;
  • Manages relations and coordinates activities related to the European Court of Auditors and the accounts discharge process;
  • Provides regular financial reporting for both EUSPA core and delegated budget.

You will be joining a dynamic and operational EU Agency and have the opportunity to work with colleagues from a broad array of different backgrounds and expertise all contributing to one of the most important and ambitious projects ever undertaken by the EU. We are committed to implement the EU Space Programme and turn the EU space ambitions into a reality. For more information on the EUSPA and the EU Space Programme, click here.

2. TASKS AND RESPONSIBILITIES

The trainee shall support the daily operations of the Finance Department of the Agency and will be expected to carry out, under supervision, the following duties:

  • Perform financial viability checks for external parties bidding in the Agency’s procurement and grant procedures, as well as assist in the follow-up of such calls for tenders/proposals;
  • Assist with regular controls on the accounting environment and regularly reconcile specific accounts as requested;
  • Participate in the elaboration of mechanisms/reports to automatize the accounting treatment of financial data;
  • Assist the Head of Finance and her assignees in the financial implementation of grants;
  • Provide support in the collection, assessment and follow up of financial part of grant project reports;
  • Assist in the provision of guidelines to EUSPA staff on accounting and/or financial issues;
  • Assist in the setting up of quality processes as well as monitor and provide regular reports on the achievement of key performance indicators;
  • Contribute to the collection and/or preparation of the necessary information for audits, as well as assist in the arrangement of meetings;
  • Assist in administrative tasks (e.g. filing, archiving);
  • Other relevant finance/accounting tasks, as required.

3. ELIGIBILITY CRITERIA

The traineeship is open to applicants who have not previously undertaken a traineeship at EUSPA and who meet the following requirements:

  1. Have a nationality of any Member State of the European Union or Norway
  2. Possess or pursue a recognised higher education degree (university education or equivalent), evidencing completion of a full cycle of study, or in the case of candidates who are at the end of their studies, an official attestation from their university or school stating the marks obtained
  3. Have an initial experience or specific expertise in one of the areas of work of the Agency obtained either through specialisation as part of the applicant’s studies for a university degree, a dissertation or other research project conducted as part of their studies or through professional experience or a previous traineeship or otherwise
  4. Possess a thorough knowledge of one official language of the European Union and a satisfactory knowledge of another language of the European Union; one of these languages must be the working language of the Agency (English)
  5. Have a clean criminal record

4. SELECTION CRITERIA

The applications will be assessed against the following criteria:

  1. Motivation;
  2. University studies in Accounting, Business Administration/Management, Economics, or another relevant field (e.g. Mathematics, Science, Engineering);
  3. Good command of MS Office Excel;
  4. Experience in multicultural environments;
  5. Ability to work autonomously and to adjust to new tasks in a demanding work environment.

5. SELECTION PROCEDURE

The current call is open to fill any potential vacant places at the Finance Department. Candidates are advised to apply as early as possible, as positions may arise at any point of time - even while the current call remains open. The pool of applications will be used until a new call is open.

Once a position in the department becomes vacant, the eligibility of the applications will be assessed. The Head of the recruiting department will nominate the department’s evaluators to carry out the selection of the most suitable candidates. The evaluators will assess the eligible applications and select those best matching the selection criteria required for the available traineeship.

The best suitable candidates may be invited for a phone/video interview which may include other appropriate testing.

Engagement for a traineeship will be decided by the Agency’s Executive Director on the basis of a list of suitable candidates proposed by the evaluators. The established list may be used for other similar traineeships depending on the Agency’s needs.

The starting date of the traineeship depends on the Agency's needs and budget availability.

All applicants will be informed after their application has been reviewed and evaluated. 

If an application is unsuccessful, candidates may re-apply to future vacancies for which they satisfy the criteria.

6. APPLICATION PROCEDURE

In order to be considered for this position, candidates need to create an account by registering via the EUSPA e-recruitment tool.

Only applications submitted via the e-recruitment tool will be accepted. Applications sent via email or post will not be taken into consideration.

Multiple applications received for the same position via different accounts will lead to the exclusion of the applicant from the selection procedure.

All sections of the application should be completed in English in order to facilitate the selection procedure.

In order to be considered, applications must be received by the closing date indicated in the vacancy notice. Candidates are advised to submit the application well ahead of the deadline in order to avoid potential problems during the final days before the closing date of applications’ submissions. The Agency cannot be held responsible for any last-minute malfunctioning of the e-recruitment tool due to heavy traffic on the website.

Any request for technical support must be sent to jobs@euspa.europa.eu minimum two working days before the vacancy notice deadline. Please note, that if you submit your request for technical support later, we may not be able to assist you.

If at any stage during the procedure it is discovered that any of the information a candidate has provided is incorrect, the candidate in question will be disqualified.

Please consult the e-recruitment guideline for instructions on completing the application.

Any questions regarding the selection procedure should be addressed only to: jobs@euspa.europa.eu

7. APPEAL PROCEDURE

Applicants have the right to file a complaint to the European Ombudsman or send an application to the General Court of the European Union, should they consider they have been adversely affected by a particular decision.

Details on how to initiate these processes are available here.

8. SUMMARY OF CONDITIONS OF EMPLOYMENT

Trainees receive a monthly grant for full-time traineeship of €1,200.001. If the traineeship is part-time, the grant will be proportionate.

Trainees may also be entitled to the reimbursement of their travel expenses from/to their place of origin.

Trainees shall be responsible for organising their own sickness insurance against health risks and their own accident insurance.

Before the start of the traineeship, the candidate will be required to provide the following documents:

  • proof of nationality
  • diplomas or academic qualifications needed to prove s/he satisfies the admission criteria
  • an excerpt from police records
  • a medical certificate confirming that s/he is fit for work and free of any contagious diseases
  • documents showing that the trainee has public or private cover for accident insurance and sickness insurance against health risks for the entire duration of the traineeship period
  • a statement indicating whether the trainee is in receipt of a grant or other subsistence allowance from another source and if so, the amount of these grants or allowances
  • declaration of confidentiality and absence of conflict of interests

For detailed information about rights and obligation related to traineeships, please refer to the Decision of The Executive Director on the Rules governing the Traineeship Scheme of the Agency2.

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[1] The official European Commission rates will automatically apply for grants paid in non-Euro accounts. All bank charges for incoming payments shall be carried by the trainee.

[2] https://www.euspa.europa.eu/sites/default/files/ed_decision_on_traineeship_scheme_2020.pdf

9. COMMITMENT

The Agency is an equal opportunities employer and strongly encourages applications from all candidates who fulfil the eligibility and selection criteria without any distinction whatsoever on grounds of nationality, age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or other family situation.

10. DATA PROTECTION

The purpose of processing of the data submitted by candidates is to manage each application in view of selection and recruitment as a trainee at the EUSPA. The personal information requested from applicants will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, officers and agencies and on the free movement of such data (repealing Regulation (EC) N° 45/2001 and Decision N° 1247/2002/EC).

Please consult the EUSPA privacy policy here: https://www.euspa.europa.eu/privacy-policy