Traineeship in Communications

Vacancy details

Traineeship GSA/TR/COM/2019-2020
Prague / Czech Republic
30.06.2020 11:59 AM (GMT+2)
6 yes
1st of each month, depending on the Agency's needs
Communications Communications Officer

 

1. GSA AND COMMUNICATIONS

The European GNSS Agency (GSA) announces a traineeship opportunity for European students and recent graduates. The GSA is responsible for the operations and service provision of the European Global Navigation Satellite Systems (GNSS) EGNOS and Galileo. The GSA’s core mission is to ensure that European citizens get the most out of Europe’s satellite navigation programmes. More information about the agency is available here.

The GSA Communications team is responsible for the information provision and dissemination, promotional activities, and outreach initiatives of the GSA. Among other things, the GSA’s communication activities focus on the development and implementation of communication strategies and initiatives that support the objectives of:

  • GSA Corporate Communications: communicating information regarding the Agency in general and, specifically, its image, responsibilities, facilities, milestones and staff
  • European GNSS service, applications and R&D promotion: promoting GNSS R&D activities, achievements and other service and application related communications, in cooperation with the European Commission and in support of the GSA Market Development, Security and Galileo and EGNOS Services (Service Provision and Operations) Departments
  • Internal Communication: communicating and establishing a consistent dialogue with GSA staff regarding the Agency, its actions, staff and milestones, as well as other relevant team building and knowledge-enhancement related actions, in conjunction with the GSA Human Resources Department
  • Stakeholder's Communication: communicating, providing relevant information and promoting relationship-building with relevant external stakeholders

2. TASKS AND RESPONSIBILITIES

The trainee shall support the daily operations of the Communications team and will be expected to carry out, under supervision, the following duties:

  • Contribute to the GSA internal and external communication materials especially the internal newsletter
  • In-house desk-top publishing and graphic design
  • Support the Agency’s presence in key social media channels
  • Update the GSA presentation database
  • Regular website update
  • Support in the creation of engaging content and audio-visual material
  • Creation and implementation of e-surveys
  • Support the creation of targeted sector press/media lists
  • Support in the management and development of the editorial calendar
  • Support the organisation of events

3. ELIGIBILITY CRITERIA

The traineeship is open to applicants who have not previously undertaken a traineeship at the GSA and who meet the following requirements:

  1. Nationality of any Member State of the European Union or Norway
  2. Possess or pursue a recognised higher education degree (university education or equivalent), evidencing completion of a full cycle of study, or in the case of candidates who are at the end of their studies, an official attestation from their university or school stating the marks obtained
  3. Have an initial experience or specific expertise in one of the areas of work of the Agency obtained either through specialisation as part of the applicant’s studies for a university degree, a dissertation or other research project conducted as part of their studies or through professional experience or a previous traineeship or otherwise
  4. Possess a thorough knowledge of one official language of the European Union and a satisfactory knowledge of another language of the European Union; one of these languages must be the working language of the Agency (English)
  5. A clean criminal record

4. SELECTION CRITERIA

The applications will be assessed against the following criteria:

  1. Experience of work or study in the area of Communications
  2. Knowledge of Adobe Creative Suite or other graphic design tools
  3. Knowledge of HTML and /or content management systems (CMS)
  4. Good knowledge of Microsoft Suite of applications including Word, Excel, PowerPoint
  5. Knowledge of web-marketing strategies and professional use of social media platforms
  6. Knowledge of the workings of the EU institutions
  7. Flexibility, creativity and team approach

5. SELECTION PROCEDURE

The eligibility of the applications will be assessed by the Human Resources Department.

The eligible applications received will be evaluated on a regular basis.

The Head of the recruiting entity will nominate the evaluators to carry out the selection of the most suitable candidates. The evaluators will assess the eligible applications and select those best matching the selection criteria required for the available traineeship.

The best suitable candidates may be invited for a phone/video interview which may include other appropriate testing.

Engagement for a traineeship will be decided by the Agency’s Executive Director on the basis of a list of suitable candidates proposed by the evaluators. The established list may be used for other similar traineeships depending on the Agency’s needs.

The starting date of the traineeship depends on the Agency's needs and budget availability.

All applicants will be informed about the outcome of their application once the deadline for applying to the traineeship has expired.

If an application is unsuccessful, candidates may re-apply to future vacancies for which they satisfy the criteria.

6. APPLICATION PROCEDURE

In order to be considered for this position, candidates need to create an account by registering via the GSA e-recruitment tool.

Only applications submitted via the e-recruitment tool will be accepted. Applications sent via email or post will not be taken into consideration.

Multiple applications received for the same position via different accounts will lead to the exclusion of the applicant from the selection procedure.

All sections of the application should be completed in English in order to facilitate the selection procedure.

In order to be considered, applications must be received by the closing date indicated in the vacancy notice.

Candidates are advised to submit the application well ahead of the deadline in order to avoid potential problems during the final days before the closing date of applications’ submissions. The Agency cannot be held responsible for any last-minute malfunctioning of the e-recruitment tool due to heavy traffic on the website.

Please consult the e-recruitment guideline for instructions on completing the application.

7. APPEAL PROCEDURE

Applicants have the right to file a complaint to the European Ombudsman1 or send an application to the General Court of the European Union2, should they consider they have been adversely affected by a particular decision.

If at any stage during the procedure it is discovered that any of the information a candidate has provided is incorrect, the candidate in question will be disqualified.

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[1] http://www.ombudsman.europa.eu

[2] http://curia.europa.eu/jcms/jcms/Jo1_6308/

8. SUMMARY OF CONDITIONS OF EMPLOYMENT

Trainees receive a monthly grant for full-time traineeship of €1,000.003. If the traineeship is part-time, the grant will be proportionate.

Trainees may also be entitled to the reimbursement of their travel expenses from/to their place of origin.

Trainees shall be responsible for organising their own sickness insurance against health risks and their own accident insurance.

Before the start of the traineeship, the candidate will be required to provide the following documents:

  • proof of nationality
  • diplomas or academic qualifications needed to prove s/he satisfies the admission criteria
  • an excerpt from police records
  • a medical certificate confirming that s/he is fit for work and free of any contagious diseases
  • documents showing that the trainee has public or private cover for accident insurance and sickness insurance against health risks for the entire duration of the traineeship period
  • a statement indicating whether the trainee is in receipt of a grant or other subsistence allowance from another source and if so, the amount of these grants or allowances
  • declaration of confidentiality and absence of conflict of interests

For detailed information about rights and obligation related to traineeships, please refer to the Decision of The Executive Director on the Rules governing the Traineeship Scheme of the European GNSS Agency4.

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[3] The official European Commission rates will automatically apply for grants paid in non-Euro accounts. All bank charges for incoming payments shall be carried by the trainee.

[4] https://www.gsa.europa.eu/sites/default/files/ed_decision_on_traineeship_scheme_july_2018.pdf.

9. GSA COMMITMENT

The Agency is an equal opportunities employer and strongly encourages applications from all candidates who fulfil the eligibility and selection criteria without any distinction whatsoever on grounds of nationality, age, race, political, philosophical or religious conviction, gender or sexual orientation and regardless of disabilities, marital status or other family situation.

10. DATA PROTECTION

The purpose of processing of the data submitted by candidates is to manage each application in view of selection and recruitment as a trainee at the GSA. The personal information requested from applicants will be processed in line with Regulation (EU) N° 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, officers and agencies and on the free movement of such data (repealing Regulation (EC) N° 45/2001 and Decision N° 1247/2002/EC).

Please consult the GSA privacy policy here: https://www.gsa.europa.eu/privacy-policy